Data breaches are not just found online, they can occur with everyday confidential documents. The disposal of hard-copy documents which contain sensitive information should be undertaken with the utmost caution. One of the best methods of disposal of outdated confidential documents is by hiring shredding services. This service is fast, safe and cost-effective. Shredding documents containing sensitive information is as important as installing a computer firewall for security. Professional shredding companies can offer a valuable service that saves time, money and ensures compliance with local regulations.
Protection of intellectual property.
Intellectual property represents intangible assets. But when this property is not managed and disposed of correctly, it has the potential to become a liability which could bring unwanted legal implications. One of the most common transgressions of intellectual property is the counterfeiting of copyrights or trademarks. Counterfeit products undermine the value and reputation of the original company, and may also result in the introduction of defects in a product thereby leaving consumers dissatisfied. It is essential to protect the intellectual property of your company found on documents or other media by ensuring that it is properly destroyed when no longer needed.
Save costs and storage space.
Hiring professional shredding services will save your company the expense of purchasing, maintaining, and repairing your own shredder. By shredding outdated and unwanted documents, not only will you reduce your operational costs, but you will also free up space which might otherwise have been used for storing those documents.
Increased security.
A professional shredding company can manage the removal and destruction of sensitive information that you would prefer that others did not see. This might include information on salaries, confidential personnel files, health insurance records, financial records, and business and marketing plans. Such documents can be transported away in a bonded container or truck and destroyed in a secure facility.
Increased productivity.
Taking employees from their regular tasks to shred documents in-house reduces time that they could spend on other tasks. Professional shredding services have industrial shredding machines that can do this job quicker, more efficiently, and on-site. Engaging shredding services for this task can help your business to operate at peak efficiency whilst at the same time safeguarding your documents against malicious intent.
Ensure legal compliance.
One of the worst results of data breach is identity theft. Businesses are obliged to protect both customers’ and employees’ personal information, and failure to meet these obligations can result in serious consequences. Hiring a shredding service provider will ensure compliance with government guidelines, and prevent security breaches for your business.
Reduce your carbon footprint.
Paper is a major cause of environmental pollution when it is disposed of incorrectly. If your business stores its information in hard copy, it is important to ensure that redundant documents are disposed of in an environmentally appropriate way. Document shredding is one way of ensuring this. Outsourcing this process to a shredding service provider that undertakes eco-friendly, confidential waste disposal will boost your business’s sustainability program by recycling the shredded paper instead of sending it to a landfill.